GCC
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Project Controls

Grabowski Collaborative Consulting

Professionals Partnering and Project Controls professionals for Design, Architectural, Engineering and Construction Teams

Project Controls

The purpose of the project control process is to guarantee that design requirements, budget and schedule are met by project team.  Project Controls professionals provide each project with a deep understanding of each of the following critical elements:

  • Planning & Scheduling
  • Cost Control
  • Change Management
  • Cash Flow
  • Document Management
  • Financial Management

Our project control professionals augment your team and integral member for project success, utilizing best practices and a disciplined, qualitative approach to project documentation, earned value, planning, and reporting.

 
Project controls ensures successful delivery of projects through proven and predictable processes, procedures, technology, and expertise.

Project controls ensures successful delivery of projects through proven and predictable processes, procedures, technology, and expertise.


Planning & Scheduling

Planning and then scheduling by discrete activities of scope over time including phasing, durations, logic and calendars. 

Technologies used: 

  • Oracle Primavera P6
  • Microsoft Project
  • NetPoint (for Interactive Planning)

Deliverables:

  • Planning and Scheduling procedure
  • Level I Milestone schedule (bar chart or tabular)
  • Level II Summary schedule (bar chart or tabular)
  • Level III Detailed schedule (bar chart)
  • baseline comparisons (bar chart)
  • Risk analysis (PRA-Oracle's Primavera Risk Analysis)
  • Fragnets (bar chart or time scaled logic diagram)
  • Look Aheads (bar chart)
  • Critical Paths (bar chart or time scaled logic diagram) 


    Cost Control

    Breaking down budgets into manageable sub-element (WBS) in terms of actuals and forecasts to know exactly where your cost is now and trending at the end of the project compared to your planned original budget. 

    Technologies used: 

    • Relational Database (like Prolog)
    • MS Excel and accounting tools such as Oracle, SAP or Microsoft Dynamics  

    Deliverables:

    • Cost Control procedure
    • Summary and Detailed Cost Reports subdivided by Work Breakdown Structure including
    • budgets (original, revised and performance)
    • funding
    • commitments
    • actuals
    • estimate to complete (ETC)
    • estimate at complete (EAC)
    • Variance of EAC from previous reporting


    Change Management

    Change is a constant of the universe and so it is true for every project.  It is vital to manage change of scope, schedule and/or costs that arise and to have in place the processes and procedures to quickly access if the change is acceptable, necessary and approved before a change is acted upon. 

    Technologies used: 

    • Relational Database (like Prolog)
    • MS Excel

    Deliverables:

    • Change Management procedure
    • Change Request form
    • Change Order form
    • Change Logs including:
    • Change description
    • Change type (client, agency, E&O, hidden condition)
    • Cost and schedule impact

    Cash Flow

    When costs "hit the books" and are recorded compared to a plan it is very important to manage the flow or intake versus outflow of cost to ensure a positive cash flow and to cross check forecasting of future work. 

    Setting a plan and forecast of cash flow then managing the progress along that cash flow plan ensures stability of cash flow.  Invoices are the next part of that and must be formatted for ease of review and need to include auditable schedule of values (SOV), proper coding, retention considerations and lien waivers. 

    It takes someone who knows cost and contracts to manage the process of invoices, the forecast of work-in-place and timely payments are made to vendors and contractors for a predictable cash flow. 

    Technologies used:

    • Relational Database (like Prolog)
    • MS Excel
    • MS PowerPoint

    Deliverables: 

    • Accounts Payable procedure
    • Periodic cash flow reports
    • Periodic variance reports

    Financial Management

    Securing, allocating and efficient management of capital and expense costs for budgeting up front is critical in meeting the goals of a project and avoiding delays related to funding.

    Technologies used: 

    • Relational Database (like Prolog) 
    • MS Excel and accounting tools such as Oracle, SAP or Microsoft Dynamics 

    Deliverables: 

    • Financial Management procedure 
    • Forecast of Revenues, Expenses and Margins 
    • Funding Forecasts 
    • Balance Sheets (Assets vs. Liabilities) 
    • Cash Flows

    Document Management

    Controlling the proper flow and filing of documents  for easy retrieval and use ensures a stable project execution. 

    Documents are managed electronically and in almost all cases, per contractual requirements, in hard copy. 

    Technologies used:

    • ProjectWise

    Deliverables: 

    • Document Management procedure
    • Document Control Matrix which defines what the document is, who is responsible for the document, when is the document updated and distributed and who gets distribution and the project file structure